Officers Early Retirement Plan - Hewlett-Packard Co.
HEWLETT-PACKARD COMPANY OFFICERS
EARLY RETIREMENT PLAN
SECTION 1. ESTABLISHMENT AND PURPOSE OF PLAN
The Hewlett-Packard Company Officers Early Retirement Plan was adopted
and established effective April 1, 1983 (the 'Effective Date'). The Plan was
last amended and restated as of January 1, 1996 to read as set forth herein.
The Plan is intended to provide benefits for a select group of management and
highly compensated employees referred to as 'Officers' herein. The purpose of
the program is to provide an opportunity for Officers to retire early with the
benefits provided in Section 4.
SECTION 2. DEFINITIONS
The following words and phrases when capitalized and used in this Plan
shall have the following meaning unless from the context it clearly appears
(a) 'Anniversary Year' means, with respect to any Officer, a period of
twelve (12) consecutive months commencing on his or her Election Date and each
annual anniversary of such date at which the individual continues to be an
(b) 'Company' means Hewlett-Packard Company, a California corporation.
(c) 'Early Retirement Benefit' means the benefit provided under Section
4. A Participant's Early Retirement Benefit shall commence the month following
his or her termination of employment.
(d) 'Election Date' means the date as of which an individual becomes an
Officer by action of the Board of Directors of the Company.
(e) 'Eligible Employee' means an Employee who at termination of
employment either is an Officer or has been an Officer during his or her career.
(f) 'Employee' means an individual employed by the Company or any
foreign or domestic subsidiary of the Company.
(g) 'ERISA' means the Employee Retirement Income Security Act of
1974, as it may be amended from time to time.
(h) 'Final Base Rate of Pay' means the greater of (i) the Rate of Pay
on the last day of an Employee's active employment, or (2) the Rate of Pay on
the last day an Employee is an Officer.
(i) 'Normal Retirement Date' means the last day of the month in which
an individual attains age sixty five (65).
(j) 'Officer' means any Employee who, with respect to the Company,
holds the title of president or vice president, and is on the U.S. dollar
payroll of the Company.
(k) 'Participant' means any individual who is receiving or entitled to
receive benefits under the Plan.
(l) 'Plan' means the Hewlett-Packard Company Officers Early Retirement
Plan, as amended from time to time.
(m) 'Rate of Pay' means, with respect to an Employee, the average of
his or her monthly rates of pay in effect at the beginning of a fiscal quarter
for the four (4) consecutive fiscal quarters ending with the fiscal quarter in
which the determination is made.
(n) 'Vested Fraction' means with respect to an Officer who has an
Election Date prior to November 1, 1993, one (1.0); and with respect to an
Officer who has an Election Date on
and after November 1, 1993 a fraction determined by the service of the
individual as an Officer after his or her Election Date pursuant to the
following Vesting Schedule:
Number of Anniversary Years Vested
Following Election Date Fraction
Less than 1 0
1 but less than 2 .2
2 but less than 3 .4
3 but less than 4 .6
4 but less than 5 .8
5 or more 1.0
(o) 'Years of Full-Time Equivalent Service' means twelve (12) month
periods of service or, in the case of an individual employed in other than
full-time status, such longer periods of service required to aggregate two
thousand eighty-eight (2088) standard hours, and during which an individual is
in active pay status on the U.S. Dollar payroll of the Company. Such periods
shall include, without limitation, flexible time off, vacation, sick leave,
jury duty, holidays, and bereavement leave. Such periods shall not include
personal or medical leaves of absence.
Years of Full-Time Equivalent Service shall include all 'Years of
Service' as defined in the Plan and accrued as of December 31, 1988. Years of
Full-Time Equivalent Service shall include service with a foreign subsidiary of
The determination of an individual's Years of Full-Time Equivalent
Service shall be made by the Company consistent with the determination of
foreign and United States service for service-based welfare benefit programs
sponsored by the Company.
For all purposes under the Plan, the total Years of Full-Time
Equivalent Service of an Eligible Employee shall be determined as of the last
day an Employee is an Officer.
The determination of an individual's Years of Full-Time Equivalent
Service shall be made by the Company, and such determination shall be
conclusive and binding on all persons.
SECTION 3. ELIGIBILITY AND PARTICIPATION
(a) Eligibility. Any Eligible Employee whose employment terminates upon
or after attainment of age sixty (60) while this Plan is in effect shall be
eligible to participate in this Plan. By action of the Board of Directors of
the Company, in its sole and absolute discretion, the age requirement may be
reduced, but not below age fifty-five (55), and the Vested Fraction may be
(b) Participation. Termination of employment and participation in this
Plan are voluntary at the Eligible Employee's election subject to any action
required by the Board of Directors
of the Company pursuant to Section 3(a). A request to participate in this Plan
is made by notifying a member of the Executive Committee of the Board of
SECTION 4. BENEFITS
(a) Termination of Employment At or After Age Sixty. Upon receipt by
the Company of an Eligible Employee's election to participate in this Plan upon
termination of employment on or after age sixty (60), the Company shall pay the
Early Retirement Benefit. A Participant's monthly Early Retirement Benefit
shall be determined as follows:
(i) The Final Base Rate of Pay shall be multiplied by a
fraction, the numerator of which is the age at termination of
employment, plus the Years of Full-Time Equivalent Service minus
forty-five (45), and the denominator of which is one hundred (100); and
(ii) The amount determined in Section 4(a)(i) above shall be
multiplied by the Vested Fraction at termination of employment.
The amount determined under Section 4(a)(ii) above shall be the Participant's
monthly Early Retirement Benefit. The percentage of Final Base Rate of Pay as
determined by Section 4(a)(i) above is shown in Table 1 attached hereto.
(b) Termination of Employment At or After Age Fifty-Five and Prior to
Age Sixty. Upon receipt by the Company of an Eligible Employee's request to
participate in this Plan on
termination of employment at or after age fifty-five (55) and prior to age
sixty (60), the Company shall seek approval of the Board of Directors as
required by Section 3(a). Upon approval by the Board of Directors of early
commencement and/or acceleration of the Vested Fraction, the Company shall pay
the Early Retirement Benefit actuarially reduced for commencement prior to age
sixty (60). The monthly Early Retirement Benefit payable under this Section
4(b) shall equal the present value of the monthly Early Retirement Benefit
determined under Section 4(a) assuming payments, as determined under Section
4(a), would have commenced when the Participant attained age sixty (60). For
purposes of the immediately preceding sentence, all benefits are deemed paid
through the Participant's Normal Retirement Date and all discounting shall be
based on the average 7-year U.S. Treasury note interest rate for the month
prior to the commencement of benefits.
(c) Disability Plan Offset. Early Retirement Benefits payable hereunder
shall be reduced by payments under the Hewlett-Packard Company Employee
Benefits Organization Income Protection Plan and the Hewlett-Packard Company
Supplemental Income Protection Plan to the extent benefits from this Plan and
disability benefits are paid with respect to the same periods of time.
(d) Form and Payment of Benefits. The Early Retirement Benefit will be
paid monthly effective as of the beginning of the month following termination
(e) Duration of Early Retirement Benefit. An individual who is
receiving Early Retirement Benefits shall continue to do so through the earlier
(i) the month in which the Participant attains age sixty-five (65),
(ii) the month in which the Participant dies, or
(iii) the month during which the date described in subsection 4(f)
(f) Activity in Conflict with Company's Interests. Participants may not
engage in any activity, whether or not compensated, which is in conflict with
the interests of the Company (referred to herein as 'conflicting activity').
Conflicting activities shall include, but not be limited to, employment,
consulting, or directorship assignments with firms, partnerships, etc. that
compete or are likely to compete directly or indirectly with HP. Such
activities shall also include activities which enhance or support a
competitor's products or services. Participants must provide prior written
notice to the Company before engaging in any activity which potentially is, or
might become, a conflicting activity. The Company, through its Board of
Directors, shall make a determination as to whether the proposed activity is a
conflicting activity. A written notice of such determination shall be provided
to the Participant. Should the Participant elect to engage in a conflicting
activity after receiving notice, benefits shall end at the conclusion of the
month in which the conflicting activity begins.
Should the Participant engage in potentially conflicting activity
without providing prior written notice to the Company and the Company becomes
aware of such activity, the Company through its Board of Directors, shall make
a determination as to whether the activity is a conflicting
activity. A written notice of such determination shall be provided to the
Participant. If the activity is determined to be a conflicting activity then
all benefits under the plan shall immediately terminate.
Financial investment, so long as it is totally passive with respect to
the Participant's activity, shall not be considered a conflicting activity.
SECTION 5. FUNDING POLICY AND METHOD
Benefits and any administrative expenses shall be paid as needed solely
from the general assets of the Company. No contributions are required from any
Officer or Participant. This Plan shall not be construed to require the Company
to fund any of the benefits provided hereunder nor to establish a trust for
such purpose. The Company may make such arrangements as it desires to provide
for the payment of benefits, including, but not limited to, the establishment
of a rabbi trust or such other equivalent arrangements as the Company may
decide. No such arrangement shall cause the Plan to be a funded plan within the
meaning of Title I of ERISA, nor shall any such arrangement change the nature
of the obligation of the Company nor the rights of the Participants under the
Plan as provided in this document. Neither the Participant nor his or her
estate shall have any rights against the Company with respect to the Early
Retirement Benefit except as a general unsecured creditor. No Participant has
an interest in his or her Early Retirement Benefit until the Participant
actually receives the payment.
SECTION 6. CLAIMS PROCEDURE
(a) Initiation of Benefits. Plan benefits will be paid to or on behalf
of a Participant under the Plan, subject to any action required by the Board of
Directors of the Company pursuant to Section 3(a), after the Eligible Employee
has notified a member of the Executive Committee of the Board of Directors of
his or her intention to terminate employment and participate in this Plan.
(b) Denial of Claims. In the event any claim for benefits is denied, in
whole or in part, the Company shall notify the claimant of such denial in
writing and shall advise the claimant of his or her right to appeal the denial.
Such written notice shall set forth specific reasons for the denial and shall
be given to the claimant within ninety (90) days after the Company receives his
or her claim.
SECTION 7. REVIEW PROCEDURE
(a) Review Panel. The Review Panel appointed for the Hewlett-Packard
Company Deferred Profit Sharing and Retirement Plans shall be the named
fiduciary which shall have discretionary authority to act with respect to
appeals from denials of claims for benefits under the Plan.
(b) Right to Appeal. Any person whose claim for benefits is denied
in whole or in part, may appeal from the denial by submitting a written request
for review of the claim to the Review Panel within 60 days after receiving
written notice of the denial from the Company.
(c) Form of Request for Review. A request for review must be made
in writing and shall be addressed as follows: 'Review Panel under the
Hewlett-Packard Company Officers Early Retirement Plan; 3000 Hanover Street,
Palo Alto, California 94304.' A request for review shall set forth all of the
grounds upon which it is based, all facts in support thereof and any other
matters which the claimant deems pertinent.
(d) Review Panel Decision. Within sixty (60) days after receipt of
a request for review, the Review Panel shall give written notice of its
decision to the claimant and the Company. In the event the Review Panel
confirms the denial of the claim for benefits, in whole or in part, such notice
shall set forth, in a manner calculated to be understood by the claimant,
specific reasons for such denial and specific references to the Plan provisions
on which the decision was based. In the event that the Review Panel determines
that the claim for benefits should not have been denied, in whole or in part,
the Company shall take appropriate remedial action as soon as reasonably
practicable after receiving notice of the Review Panel's decision.
SECTION 8. AMENDMENT AND TERMINATION OF THE PLAN
The Company reserves the right to amend or terminate the Plan at any
time. Any amendment or termination of the Plan will not affect the entitlement
of any Eligible Employee who terminates employment before the amendment or
termination. All benefits to which any Participant may be entitled shall be
determined under the Plan as in effect at the time the Participant terminates
employment and shall not be affected by any subsequent change in the provisions
of the Plan. Officers will be given notice prior to the discontinuance of the
Plan or reduction of any benefits provided by the Plan.
SECTION 9. GENERAL PROVISIONS
(a) Choice of Law. This Plan, and all rights under this Plan, shall be
interpreted and construed in accordance with ERISA and, to the extent that
state laws are not preempted by ERISA, the law of the State of California.
(b) Assignment. The interest and property rights of any person in the
Plan or in any payment to be made under the Plan shall not be subject to option
nor be assignable either by voluntary or involuntary assignment or operation of
law, including (without limitation) bankruptcy, garnishment, attachment or
other creditor's process, and any act in violation of this Section 9(b) shall
(c) Number. Except as otherwise clearly indicated, the singular
shall include the plural, and vice versa.
(d) Headings and Captions. The headings and captions herein are
provided for reference and convenience only and shall not be considered part of
the Plan nor shall they be employed in the construction of the Plan.
(e) Competency to Handle Benefits. If, in the opinion of the
Company, any person becomes unable to properly handle any property
distributable to such person under the Plan, the Company may make any
reasonable arrangement for the distribution of Plan benefits on such person's
behalf as it deems appropriate. Payment to anyone described in this Section
9(e) will release the Company from all further liability to the extent of the
(f) Severability of Provisions. If any provision of the Plan shall
be held invalid or unenforceable, such invalidity or unenforceability shall not
affect any other provision hereof, and the Plan shall be construed and enforced
as if such provision had not been included.
SECTION 10. EXECUTION
To record the adoption of the Plan, the Company has caused its Chair of
the Compensation Committee of the Board of Directors to affix the Company's
name and seal hereto this 16th day of November, 1995
By: /s/ John B. Fery
John B. Fery
Chair of the Compensation Committee
of the Board of Directors
EARLY RETIREMENT BENEFIT PERCENTAGE SCHEDULE
YEARS OF SERVICE
15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40
55 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50
56 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51
57 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52
A 58 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53
G 59 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54
E 60 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55
61 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56
62 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57
63 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58
64 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59
FIRST AMENDMENT TO THE
OFFICERS EARLY RETIREMENT PLAN
(As Last Amended and Restated Effective January 1, 1996)
The Hewlett-Packard Company Officers Early Retirement Plan (the 'Plan') is
hereby amended to change the definition of 'Officer' so that only those
individuals elected by a majority vote of the Board of Directors of the Company
pursuant to section 3.1 of the Company's amended By-Laws are eligible to
participate in the Plan.
Section 2(j)(definition of 'Officer') of the Plan is amended in its entirety to
read as follows:
'Officer' means any Employee on the U.S. dollar payroll of the Company
who, with respect to the Company, is the president or a vice president
by election of a majority vote of the Board of Directors of the Company
pursuant to section 3.1 of the Company's amended By-Laws. An Employee
who holds any title established by any other authority, including but
not limited to, a committee of the Board of Directors or any person or
group operating as or on behalf of Company management, shall not be an
Officer for any purpose under this Plan.
This First Amendment is effective December 1, 1996.
To record the adoption of this First Amendment, the undersigned has executed
this First Amendment this 12th day of December, 1996.
BY: /s/ Susan P. Orr
Susan P. Orr
Chair of the Compensation Committee
of the Board of Directors